Annexure 5: Standard Operating Procedure (SOP) for Candidates through ROMS 2025

Table 2: Standard Operating Procedure (SOP) for Candidates through ROMS
1. Registration and Payment
Step 1.1 A candidate, group, or participant must visit the RISHIS website, specifically the registration page at https://crm.rishisfoundation.org/gui/pages/registration.php.
Step 1.2 They must fill in the mandatory registration details including Paper Title and brief description (abstract) of 200 words and click “Pay and Register.”
Step 1.3 The candidate will be re-directed to a payment screen to complete the fee payment for the selected paper type and semester.
2. E-mail Verification & Login Creation
Step 2.1 After successful payment, the system sends an e-mail to the candidate’s registered e-mail address, asking them to verify their e-mail.
Step 2.2 The candidate must click on the verification link in the e-mail.
Step 2.3 The system then automatically creates a login account for the candidate and sends another e-mail with their user ID and password.
3. Paper Preparation and Submission
Step 3.1 The candidate must log in to the ROMS using the provided credentials.
Step 3.2 They must prepare their research paper using the prescribed template for their chosen paper type.
Step 3.3 The candidate must upload their completed paper mentioning AI usage and the mandatory plagiarism report. The system will notify the assigned experts once the paper and plagiarism report are successfully uploaded.
4. Evaluation and Potential Modification
Step 4.1 An expert panel consisting of a Main Evaluator and two Co-Evaluators will be assigned to the paper. They will download and review the submission.
Step 4.2 Based on their review, the Main Evaluator has two options:

a.        Finalize Evaluation: Provide a final score and innovativeness rating directly.

b.        Request Modification: Send the paper back to the candidate for modifications based on comments from all three experts.
Step 4.3 If a modification is requested, the candidate will receive an e-mail notification and can view the experts’ remarks on the ROMS.
5. Resubmission and Final Evaluation
Step 5.1 If a modification was requested, the candidate must revise the paper and re-submit it on the ROMS.
Step 5.2 The Main Evaluator will be notified of the resubmission and must provide the final score and innovativeness rating. This completes the semester’s evaluation process.
Step 5.3 The candidate receives an e-mail notification with their final scores and the innovativeness rating.
6. Semester Completion and Progression
Step 6.1 Upon receiving the evaluation results, the candidate is able to access their certificate.
Step 6.2 To proceed to the next semester, the candidate must log in to ROMS, enter a paper title for the next semester, and make the required payment.
Step 6.3 The cycle repeats for subsequent semesters until all semesters for the selected paper type are completed.
Flowchart: RISHIS Candidate Process
Code snippet graph TD

A[Start: Candidate or Group] –> B[Register and Pay on ROMS];

B –> C{Email Verification?};

C — Yes –> D[Candidate Receives Login Credentials];

D –> E[Candidate Logs In to ROMS];

E –> F[Upload Paper & Plagiarism Report];

F –> G{Evaluation by Experts};

G –> H{Modification Requested?};

H — Yes –> I[Candidate Views Remarks & Revises Paper];

I –> J[Resubmit Modified Paper];

J –> K[Final Evaluation by Main Evaluator]; H — No –> K;

K –> L[Receive Final Score & Innovativeness Rating];

L –> M[Semester Completed];

M –> N{Progress to Next Semester?};

N — Yes –> O[Make Payment & Enter Paper Title];

O –> A;

N — No –> P[End: Process Complete];
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